Transform Your Mind,
Transform Your Life

Aspiring Minds Wellness Center is proud to offer accessible psychiatric care by accepting select insurance plans in our Aspire Outpatient Psychiatry Program. We currently accept the following insurance providers for psychiatry services:

• Aetna
• Blue Cross Blue Shield (BCBS)
• Cigna
• UnitedHealthcare (UHC)
• Oxford (if applicable)
• Oscar Health (if applicable)
• Tricare
• Sentara Health Plan 
• Medicaid Insurance- credentialing in process 

Coverage varies by plan, and not all services may be included under your specific benefits. Clients are responsible for any copays, deductibles, coinsurance, or non-covered services, as well as any additional services not billable to insurance. If you are unsure whether your plan is accepted or covers the services you need, we recommend contacting your insurance provider directly or letting our team assist you in verifying your benefits.

To schedule or reschedule an appointment, please click “Schedule Today” on our website: 

👉 https://www.aspiringmindswellness.com

All appointment cancellations or rescheduling requests require at least 24 hours’ notice unless there are unforeseen or emergency circumstances. Cancellations made with less than 24 hours’ notice—and appointments that are missed without notice—will incur a $100 late cancellation/no-show fee.

Please note: This fee does not apply to clients enrolled in The A.S.P.I.R.E. Village Program.

If you have any questions or need assistance, our team is here to help.

Yes! We offer secure telehealth sessions for clients. Our Aspire Outpatient Psychiatry Program is telehealth only and The ASPIRE VIllage program offers primarily telehealth services but includes in person (office and home) sessions on a case by case basis. 

Your first appointment in the Aspire Outpatient Psychiatry Program is designed to help you feel welcomed, understood, and supported as we begin working together. The initial visit is a 45-minute virtual intake appointment with a Psychiatric-Mental Health Nurse Practitioner (PMHNP), Licensed Clinical Social Worker (LCSW), or Licensed Professional Counselor (LPC), focused on getting to know you, identifying your concerns, and developing a plan for ongoing care. Your provider will discuss next steps with you at the end of the session and schedule your follow up as recommended. 

One-Time Enrollment Fee & Intake Scheduling

After submitting your interest form or referral, families complete the one-time $500 enrollment fee, which secures the first appointment and initiates record review and coordination. This is paid electronically by invoice- we accept credit cards, debit cards, and HSA/FSA cards- coming soon.

Comprehensive 90-Minute Intake Appointment

Your family meets with the psychiatric provider, medical provider, and/or therapist for a full evaluation of emotional, behavioral, developmental, academic, and medical needs.
During this session, we will:

• Discuss current challenges and goals
• Review previous diagnoses, treatments, and school history
• Identify strengths and support needs
• Order necessary baseline labs and/or genetic testing, if desired
• Clarify information obtained during record review

This ensures we fully understand your child’s journey before recommending next steps.

Tier Selection & Program Orientation

You will choose a monthly membership tier—Lite, Essential, or Premier—based on your needs. You’ll then receive:

• A welcome packet
• A schedule for your first month
• Access instructions for your care team
• Emergency and crisis support procedures
• Contact information for your case manager and/or provider

Begin Your A.S.P.I.R.E. Journey

Once enrolled, your family officially gains access to:

• Direct provider communication
• VIP scheduling
• Monthly virtual treatment team meetings
• Support groups- beginning summer 2026
• Wellness retreats- beginning summer 2026
• A “village” of coordinated professionals working together to support your child

From day one, your family becomes part of a community-centered, whole-person program designed to help young minds heal, grow, and thrive.

The A.S.P.I.R.E. Village Program and the Aspire Outpatient Program offer two distinct levels of care to meet the unique needs of families. The A.S.P.I.R.E. Village Program provides a full “village” of multidisciplinary providers, concierge-level access, extensive advocacy, and fully coordinated wraparound support through a monthly membership model designed for families who need intensive, collaborative care across multiple areas of life. In contrast, the Aspire Outpatient Program is an insurance-based virtual only service that offers access only to a PMHNP and therapist, follows a standard pay-per-visit structure, and bills all additional services separately, as they are not covered by insurance. The cost comparison table below illustrates these differences clearly, helping families understand the expanded value and comprehensive support included in the A.S.P.I.R.E. Village Program versus the more traditional structure of the Aspire Outpatient Program.

We follow strict HIPAA standards to keep your information confidential. This includes:

• Secure and encrypted electronic health record (EHR) systems
• Private communication channels
• Limiting access to your information to only authorized staff involved in your care
• Releasing information only with your written consent or as required by law

Your information is shared only when:

• You provide written consent (e.g., to share with a school, another provider, or a family member)
• It is necessary for treatment, billing, or healthcare operations
• Required by law for safety reasons, such as risk of harm to self/others or mandated reporting (child abuse, elder abuse, etc.)

In all other situations, your information remains strictly confidential.

For minors, parents or legal guardians typically have access to records unless limited by custody agreements or state laws. Adolescents 14 years and older may have additional privacy rights depending on age and services received. We are happy to explain these guidelines during care.

At Aspiring Minds Wellness Center, we are committed to protecting your privacy and ensuring every family feels safe, respected, and supported. If you ever have questions about HIPAA, confidentiality, or how your information is used, our team is here to help.